Job Opportunities



GRANTS ASSISTANT

GRANTS MANAGEMENT OFFICE

THE COMMONWEALTH FUND

THE ORGANIZATION

The Commonwealth Fund is a private foundation that aims to promote a high performing health care system that achieves better access, improved quality, and greater efficiency, particularly for society's most vulnerable, including low-income people, the uninsured, minority Americans, young children, and elderly adults. The Fund carries out this mandate by supporting independent research on health care issues and making grants to improve health care practice and policy. An international program in health policy is designed to stimulate innovative policies and practices in the United States and other industrialized countries. The Fund has an endowment of $750 million, and an annual budget of $35 million.

THE DEPARTMENT

The grants management office provides administrative and financial management support for all of the Commonwealth Fund’s grantmaking activities. Grants management is centralized with many of the administrative responsibilities shared with the program staff who support each program area. The grants management department comprised of three staff members is engaged in all aspects of the Fund’s grant making process, including budget planning, program planning, project development, financial and compliance monitoring, completed grant reporting and evaluation, and historical archiving of completed grant materials.

GENERAL POSITION DESCRIPTION

Reporting to the Vice President, Grants Management, the Grants Assistant works and cross-trains with his/her counterpart to support efficient and effective grantmaking operations at the Fund. The Grants Assistant shares responsibility with the counterpart for administration of the Fund’s grants management system, FoundationConnect, an application built on the salesforce.com platform.

Candidates for a grants position should be excited about using technology as a tool to streamline processes and improve organizational performance. There is great opportunity to take initiative and serve as an internal consultant to other departments, and to build additional CRM (customer related management) system programming and management skills.

SPECIFIC RESPONSIBILITIES

Grants Management Office

  • Responds to general inquiries from the public and from prospective grantees which come in via online portal, e-mail, mail, and telephone.
  • Schedules and coordinates the board cycle and small grant meetings and distributes all related materials in advance of the meetings.
  • Conducts due diligence on potential grantee organizations, including compliance and legal review, with support from the vice president.
  • Records discussion notes at Small and Board grant meetings. Also ensures that grant records are coded correctly.
  • Prepares and distributes the draft Board Book, in coordination with communications staff, for executive management team review prior to each Board meeting.
  • Ensures that each electronic grant record is complete, with all required documentation throughout the grant period and when ready to archive as a completed grant.
  • Following board and small grant approval, prepares award letters and agreements, coordinating with program staff on payment and reporting schedules.
  • Manages the Fund’s Completed Grant Reporting process for annual executive management team review and rating.
  • Closes out grant records according to established procedures when the funded project is completed and all narrative and financial reporting requirements have been met.
  • Serves as a resource to Fund staff, providing technical assistance proactively and as needed.

Controller’s Office

  • Support bi-weekly grant check request and processing, including preparation of related correspondence.
  • Processes grant checks on a bi-weekly basis. Maintains vendor records for the Controller’s office.
  • Reconciles grants management grant balances in FoundationConnect with Controller’s office balances from the general ledger. Prepares annual overview of grant transactions in preparation for the Fund’s annual audit.
  • Prepares Annual Report grants list for publication on The Commonwealth Fund website, as well as the expenditure responsibility statements for The Commonwealth Fund tax return.

Electronic Records Management and System Administration

  • Assists the Vice President with long-range planning, task analysis, procedures development, maintenance and implementation of FoundationConnect system.
  • Works with the grants management team and Rockefeller Archive Center staff to help develop new procedures for archiving digital grant records as digital archiving practices evolve.
  • Works with and trains teams from different departments to expand the use and functionality of the database. Examples include the publications tracking system and the online international fellowship applications. There will be numerous opportunities for the grants assistant to be involved in development and project management of new CRM functionality.
  • Maintains integrity of electronic grant records, including having primary responsibility for quality control and data integrity. This work will include utilizing software tools as well as developing guidelines for maintaining information electronically whenever appropriate.

Other Responsibilities

  • Takes on and completes special projects as assigned by the Vice President, Grants Management.
  • Cross-trains with the other grants assistant in the Grants Management Office and may be asked to provide program assistance to program officers as needed due to staffing transitions.

The Fund’s philosophy on successful performance in the job includes the willingness on the part of all staff members to handle any assignment necessary to further the goals of the institution. This may include taking on responsibility for other program areas or departments if the need arises.

QUALIFICATIONS

Bachelor’s Degree and one to two years of demonstrated office experience or some equivalent combination of undergraduate work and office experience are required. Excellent written and oral communication skills are necessary. Strong computer skills are expected and required. Excellent Microsoft Excel skill and knowledge of the salesforce.com database are a plus. Candidate must be detail-oriented and have demonstrated strong organizational and administrative skills. Candidate must be able to work on multiple tasks, work with schedules and work under tight deadlines. Candidate must have good judgment and the ability to act independently within standard guidelines. Flexibility and skill in working as a team member are a must as this is a highly demanding, multiple-task environment with changing priorities.

The Fund has a relatively small staff, and judgment, integrity, and the ability to listen with sensitivity to others are traits that are particularly important in an organization of the Fund’s size, where teamwork is essential to effectiveness. The ability to work collegially with a variety of Fund staff and interest in and strong commitment to the Fund’s mission and grants programs are key qualifications.

COMPENSATION

Commensurate with background and experience. The Fund offers an excellent benefits package (medical/dental insurance, life/disability insurance, pension plan, tuition reimbursement, ample vacation and lunch in staff dining room).

CONTACT

Send resume and cover letter via e-mail to: gw@cmwf.org

Gabrielle Wuolo

Director of Administration

The Commonwealth Fund

One East 75th Street

New York, NY 10021-2692



BREAKTHROUGH OPPORTUNITIES

The Commonwealth Fund

THE ORGANIZATION

The Commonwealth Fund is a private foundation that aims to promote a high performing health care system that achieves better access, improved quality, and greater efficiency, particularly for society's most vulnerable, including low-income people, the uninsured, minority Americans, young children, and elderly adults. The Fund carries out this mandate by supporting independent research on health care issues and making grants to improve health care practice and policy. An international program in health policy is designed to stimulate innovative policies and practices in the United States and other industrialized countries. The Fund has an endowment of $750 million, and an annual budget of $35 million.

THE BREAKTHROUGH OPPORTUNITIES PROGRAM

The U.S. health care system faces formidable challenges in meeting the challenge of providing to high quality and affordable care for everyone. The breakthrough opportunities program aims to tackle these and other challenges by identifying ideas and approaches with the potential to produce dramatic improvements in quality of care and health outcomes while reducing the costs of care. The program will offer a vision of a future in which the applicable change is implemented, describe the potential impacts on health and spending, and explore pathways to broad implementation. The special focus of this program is to identify and to incubate high-risk, high-reward ideas that may not be ready to implement in the short term, but could have very substantial impact on quality and cost if more favorable policies, organizational models, and financing structures are in place. In its initial phase, the program surfaced two promising ideas:

  • The potential for digital technologies to change the ways people engage in health care; and
  • The potential for significantly changing provider incentives based on concepts from behavioral economics, cognitive psychology and organizational innovation

THE ROLE: PROGRAM OFFICER, BREAKTHROUGH OPPORTUNITIES

A successful Breakthrough Opportunities Program Officer will be responsible for developing and managing all aspects of the breakthrough opportunities program and budget. He or she will help to identify new breakthrough opportunities and develop a strategy to build on the two current initiatives already underway. The Program Officer will also work effectively with the Fund’s senior leadership team and collaboratively with the Fund’s other programs to identify and share breakthrough ideas that may impact other Fund program areas. He or she will have access to the Fund’s network of health care leaders and will need to communicate effectively, be comfortable developing new relationships with senior professionals and provide analytical and open feedback on proposed ideas. A successful candidate will network with innovative people from many backgrounds, have the ability to think across the boundaries of current industry sectors and institutions and encourage collaboration among principals from many disciplines both within and outside of health care. Imagination, creativity, curiosity, a passion for transforming health care delivery, a strong interest in innovation and a commitment to improving the health care consumers are requirements of the position. Familiarity with innovation frameworks and methods, strong writing and analytical skills, critical thinking, and knowledge and experience of the U.S. health care system and its achievements and challenges will characterize a successful candidate.

CORE RESPONSIBILITIES

  • Identify potential breakthrough ideas and opportunities through expert sourcing, networking, environmental scanning, and observations from industries and settings both in and outside of healthcare.
  • Manage and develop the current portfolio of grants and assess next steps for the program’s current focus areas.
  • Set goals for the program and each grant and measure progress and achievements against those goals.
  • Lead communication and dissemination strategy discussions for the program’s products and develop and review grantee products.
  • Identify opportunities to convene expert advisors and stakeholders, oversee these meetings, and produce relevant synthesis or summary.
  • Represent the Fund at external conferences and meetings on the topic of breakthroughs and innovation and present the Fund’s work, when appropriate.
  • Develop a strategic plan for next steps, as well as opportunities for funding in the breakthrough program. These could include potential new initiatives, collaborations to pilot projects, and opportunities for implementation and scaling.
  • Develop and present a program development plan and budget for the program, including additional resources required, potential co-funding partners and intermediate goals.

QUALIFICATIONS

Candidates will hold an advanced degree, preferably in business, health services research, health administration, engineering or economics, together with experience working within a large health system, health insurer, healthcare consulting firm or venture capital firm. A clinical degree (MD, RN, etc.) is beneficial, but not required. Demonstrated research and analytical skills, strong communication and writing abilities, and a history of coordinating and leading team based work is required. Ability to think creatively and to question accepted wisdom and a credible commitment to creating change are strong personal characteristics. Knowledge of the fields of innovation and improvement is a strong plus. A passion for the mission of the Commonwealth Fund, a strong sense of personal integrity and professionalism are key qualifications.

COMPENSATION

Commensurate with background and experience. The Fund offers an excellent benefits package (medical/dental insurance, life/disability insurance, pension plan, tuition reimbursement, ample vacation and lunch in staff dining room).

CONTACT

Qualified candidates should send a cv or resume, cover letter and salary history via e-mail to: dd@cmwf.org

Diana Davenport

Vice President, Administration

The Commonwealth Fund

One East 75th Street

New York, NY 10021-2692

Employment at The Commonwealth Fund is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, sexual preference, gender identity or expression, age, national origin, marital status, citizenship, medical condition, disability, or any other protected characteristic as established by law.

 


PROGRAM ASSOCIATE FOR FELLOWSHIPS AND RESEARCH

INTERNATIONAL PROGRAM IN HEALTH POLICY AND PRACTICE INNOVATIONS

THE COMMONWEALTH FUND

THE ORGANIZATION

The Commonwealth Fund is a private foundation that aims to promote a high performing health care system that achieves better access, improved quality, and greater efficiency, particularly for society's most vulnerable, including low-income people, the uninsured, minority Americans, young children, and elderly adults. The Fund carries out this mandate by supporting independent research on health care issues and making grants to improve health care practice and policy. An international program in health policy is designed to stimulate innovative policies and practices in the United States and other industrialized countries. The Fund has an endowment of $750 million, and an annual budget of $35 million.

INTERNATIONAL HEALTH POLICY AND PRACTICE INNOVATIONS

Across the industrialized world, health care policymakers face mounting pressure to “bend the cost curve” while at the same time maintaining access to the latest in medical technologies, improving the quality and safety of care, and making the health system more responsive to patients’ needs and preferences. How other advanced countries address these challenges should be of particular interest to the United States, which spends far more on health care―per person and as a percentage of the nation’s economic output―than any other nation and yet receives less in return than most.

The Commonwealth Fund’s International Health Policy and Practice Innovations program seeks to learn about successful approaches taken by other advanced countries to ensure access to high-quality, cost-effective health care, and then share those lessons among our peer nations. The program promotes cross-national learning by:

  • Annually surveying the public, patients, and physicians in 11 countries to compare health system performance.
  • Organizing an annual International Symposium on Health Care Policy, attended by health ministers and senior government officials, as well as other multinational forums.
  • Sponsoring the Harkness Fellowships in Health Policy and Practice, which enable promising health care policy researchers and practitioners in eight countries to spend up to 12 months in the U.S. conducting policy-oriented research, gaining firsthand exposure to innovative models of health care delivery, and working with leading policy experts. The fellowship has a number of international cosponsors.
  • Identifying and disseminating information about health care delivery system innovations abroad that might also work in the U.S.

THE POSITION

This position reports to the Vice President and Director of the International Health Policy and Practice Innovations Program and works in cooperation with the team members responsible for Management and Marketing, Research and Programs, and Grants and Administration, with daily supervision from the Vice President. This position provides support for the Harkness Fellowships program, including working with Fellowship candidates, monitoring current Fellows, and tracking Alumni. The Program Associate also has lead administrative responsibility for the Australian-American Health Policy Fellowship, including marketing, monitoring current Fellows, tracking the program’s impact, and coordinating the Selection Committee. In addition, the position coordinates the International Case Studies publication series, assists with the annual International Health Policy Survey, tracks IHP media coverage, and prepares and co-edits the International Health News Briefing newsletter. The Program Associate also supports all IHP meetings, including the International Symposium in Washington, D.C., Commonwealth Fund bilateral country meetings, and the Harkness Fellowship orientation and seminars, as well as provides administrative and research support to the Vice President and the Senior Fellowships Adviser.

Coordinator of the Australian-American Health Policy Fellowship:

  • Provides day-to-day management of the Australian-American Health Policy Fellowship
  • Maintains relationships with and regularly communicates with the Australian Department of Health and Ageing representatives who sponsor and administer the Fellowships in Australia
  • Designs and implements a formal marketing strategy for each round of the Australian-American Health Policy Fellowships, with responsibility for: all promotional materials and advertising, proposing targets for numbers and mix of applicants, and ensuring a high quality pool of applicants
  • Tracks marketing activities and prepares a written review of the marketing strategy after each round to analyze results, any shortfalls in meeting targets, and what strategies were most effective
  • Represents the Australian-American Health Fellowships and Commonwealth Fund at promotional events, as needed
  • Plans and develops, with Vice President, the agenda for the Australian-American Health Selection Committee meeting, and prepares the materials for the selection committee meeting. (e.g., briefing books, Bios, nametags, table tents, etc.)
  • Organizes Selection Committee meeting logistics, including liaison with hotel, restaurant, AV, transportation and other appropriate vendors; arranging travel for program staff, fellows and mentors; and assisting participants with questions about upcoming meetings
  • Oversees and manages the Australian-American Health Policy application process and the coordination of all applications submitted Maintains a database of all Australian-American Health Policy Fellows, project reports and publications, promotions and awards
  • Develops and implements a strategy to showcase the work of returning fellows, maintain active alumni networks, and build relationships with the Harkness Fellowships
  • Prepares correspondence, including letters to current and prospective fellows, mentors, and external program experts
  • Prepares accurate and timely reports for the sponsors of the Australian-American Health Policy Fellowship

Harkness Fellowships Support, including:

  • Manages and processes incoming applications submitted from 8 countries for each round of the Harkness Fellowships in Health Care Policy; reviews and summarizes applications for the Fund’s internal review process (by the Vice President, EVPP, and EVP-COO)
  • Prepares correspondence, including letters to current and prospective fellows, mentors, and external program experts
  • Provides day-to-day management of current Fellows, including project development and placement/mentor support prior to Fellowship year, and monitoring of Fellows and their progress during the Fellowship year
  • Serves as Coordinator of Harkness Alumni Activities
    • Maintains Harkness Fellowships website, including up-to-date profiles of each Harkness Fellow
    • Maintains a database of Harkness Alumni, including tracking Alumni publications, promotions, and awards
    • Maintains a database of Harkness Mentors and U.S. experts
    • Manages and promotes the Harkness Alumni Network listserv
    • Prepares data and regular program updates for Harkness partners on Harkness seminars, Fellows’ publications and promotions, etc. Tracks Harkness Fellows’ project findings and their impact on U.S. and home country policy
    • Works with Vice President and serves as Coordinator of the Harkness Alumni Policy Forum, a 2-day policy conference held every three years in Washington, assisting in developing the meeting content, solicitation of papers, and overseeing on-site meeting logistics and hotel/conference arrangements

Annual International Health Policy Survey

  • Participates as part of the IHP survey team in developing the survey themes and questionnaire for the annual International Health Policy Survey
  • Organizes and synthesizes comments from 60 external reviewers of the draft survey questionnaire
  • Tracks changes in the draft survey questionnaire
  • Drafts correspondence to country partners addressing research concerns for Vice President and Senior Vice President for Policy, Research and Evaluation

IHP Research Support:

  • Researches, conducts Internet literature reviews, and tracks policy issues and international innovations in industrialized countries for Vice President’s reports and presentations, IHP program planning, and project development
  • Works with Vice President in producing an International Case Studies publication series, including 4-6 case studies each year; conducts background research and literature reviews on selected topics; and coordinates work by commissioned international experts
  • Co-authors an International Issue Brief or Case Study with IHP staff each year
  • Co-Editor of International Health Newsletter:
    • Serves as co-editor of the web-based monthly newsletter
    • With the Program Associate for Grants and Administration, prepares the International Health News Briefing newsletter, including researching policy issues in 9 countries, drafting articles, and liaising with country correspondents
    • Works with the Vice President, Communications staff, and country correspondents on edits and revisions; and tracks and coordinates the production and publication schedule

Meeting Support Responsibilities:

  • Assists with meeting logistics, including liaison with hotel, restaurant, AV, transportation and other appropriate vendors; arranging travel for program staff, fellows and mentors; and assisting participants with questions about upcoming meetings
  • Arranges appointments and scheduling of in-house meetings, which includes reserving meeting rooms and arranging for food, beverage, and audiovisual needs
  • Assists in the preparation of meeting materials (e.g., briefing books, Bios, nametags, table tents, etc.) including for: Harkness Fellowships in Health Care Policy orientation, Washington Policy Seminar, and Final Reporting Seminar; the International Symposium on Health Care Policy, and Commonwealth Fund bilateral country meetings
  • Assists in all other logistics for the meeting, including seating arrangements, room set-up, car service, etc.

Supporting the Department’s Activities:

  • Prepares general correspondence and responds to telephone inquiries
  • Conducts research and literature reviews on the Internet and uses other resources to respond to questions from the program staff; obtains reports and other material from libraries, government, and private sources; assists the department staff with Fund website materials and updates; and assists in preparing reports and PowerPoint presentations
  • Provides general office administrative support for all aspects of the program, including faxing, photocopying, filing, general mailings, and ordering office supplies
  • Cross trains with other IHP staff to create a flexible and fluid team
  • Assists with special projects as needed

The Fund’s philosophy on successful performance in the job includes the willingness on the part of all staff members to handle any assignment necessary to further the goals of the institution. This may include taking on responsibility for other program areas or departments if the need arises.

QUALIFICATIONS

College degree and at least two years of related work experience which should include experience conducting research and a demonstrated knowledge of domestic health policy, and/or master’s degree in public health or related healthcare field. Candidates must have strong organizational and administrative skills and must be able to demonstrate the ability to manage and work on multiple tasks, work with budgets and work under tight deadlines. Excellent written communication skills and an interest in creating marketing material are essential as are strong computer skills, including knowledge of the Microsoft Office XP, Outlook Exchange, and the Internet. Candidate must have good judgment and the ability to act independently within standard guidelines. Flexibility and skill in working as a team member are a must as this is a highly demanding, multiple task environment with changing priorities. Due to the nature of the department and its workload, the willingness to work overtime during peak times to meet the department’s goals is necessary to be successful in this position.

The Fund has a relatively small staff, and judgment, integrity, and the ability to listen with sensitivity to others are traits that are particularly important in an organization of the Fund’s size, where teamwork is essential to effectiveness. The ability to work collegially with a variety of Fund staff and interest in and strong commitment to the Fund’s mission and grants programs are key qualifications.

COMPENSATION: Commensurate with background and experience. We offer an excellent benefits package (medical/dental insurance, life/disability insurance, pension plan, tuition reimbursement, ample vacation and lunch in staff dining room).

CONTACT: Send resume and cover letter via e-mail to: dd@cmwf.org

Diana Davenport, Vice President, Administration

The Commonwealth Fund

One East 75th Street, New York, NY 10021-2692

Employment at The Commonwealth Fund is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, sexual preference, gender identity or expression, age, national origin, marital status, citizenship, medical condition, disability, or any other protected characteristic as established by law.