Job Opportunities

OPEN POSITIONS: 

  • Senior Program Officer, Cost Control and Medicare
  • Program Assistant
  • Executive Assistant to the Executive Vice President for Programs

SENIOR PROGRAM OFFICER

COST CONTROL AND MEDICARE

THE COMMONWEALTH FUND

THE POSITION

The Commonwealth Fund is looking for an experienced executive with a strong background in health economics and policy, health services financing and delivery and access to care issues to oversee two programs in areas critical to the overall mission of the Commonwealth Fund: cost control and Medicare. The successful candidate will work with many of the best health economists and policy thought leaders in the country, and will be responsible for a combined budget of approximately $2 million.

THE ORGANIZATION

The Commonwealth Fund is a private foundation that aims to promote a high performing health care system that achieves better access, improved quality, and greater efficiency, particularly for two groups of people: High-need and high-cost individuals – the sickest 5 percent of Americans who account for 50 percent of health care costs, and America’s most vulnerable, including low-income people, the uninsured, ethnic and racial minorities, and the elderly. The Fund carries out this mandate by supporting independent research on health care issues and making grants to improve health care practice and policy. In so doing, the Fund has become a national leader in investigation and policy development related to tracking the implementation of the Affordable Care Act, reforming the health care delivery system, international health policy and practice, cost control and Medicare. The Fund has an endowment of $750 million, and an annual budget of $32 million, approximately 60 percent if which is spent extramurally on grants and 40 percent intramurally on developing programs, conducting research, and communicating results to influential audiences.

THE INITIATIVE ON CONTROLLING HEALTH COSTS

The U.S. health care system is by far the most expensive in the world, consuming 18 percent of the nation’s gross domestic product. That’s 50 percent higher than the share of GDP devoted to health care in the second-most-expensive country and double that in many other high-income countries.

Despite all that spending, health outcomes for Americans are often worse than in those other countries.  The U.S. health care system is fraught with wasteful and inefficient spending and prices are higher than those that other developed nations pay for the same medical services, devices, and pharmaceuticals―even those produced in the United States and sold on global markets. The inefficiency of U.S. health care is putting a strain on businesses, governments, and household budgets―diverting resources away from investments in jobs, education, and other social and economic needs.

The Commonwealth Fund’s Controlling Health Costs initiative monitors and analyzes spending in both the public and private health care sectors. It seeks answers to two central questions:

  • What is driving cost and spending trends in health care markets across the country?
  • What policy reforms, innovations in care delivery, or changes in provider payment have the potential to reduce costs while improving health outcomes in all regions?

Patients with the highest and costliest health care needs, such as people with multiple chronic conditions, are a particular emphasis of the initiative. Research efforts also focus on the cost impact of new medical technologies and changing demographics, as well as the role of prices, treatment patterns, and resource use.

It is hoped that findings from these and other analyses will inform new approaches to controlling costs that yield far better value for our health care dollars.

THE INITIATIVE ON ADVANCING MEDICARE

For nearly five decades, Medicare has helped older adults and disabled people of all ages obtain the health care they need while protecting them from severe financial hardship. The Commonwealth Fund’s Advancing Medicare initiative identifies ways in which this crucial program―the largest single payer of health care services in the United States―can serve its beneficiaries more effectively and efficiently while helping to foster health system improvements nationwide. Medicare has enormous capacity to leverage broader change in U.S. health care. More than 50 million aged and disabled Americans access care through the program, which accounts for a large and growing share of the federal budget (the government spends nearly $600 billion on Medicare benefits annually, accounting for 18 percent of total federal non-interest spending). And with the creation of the Center for Medicare and Medicaid Innovation, Medicare has a key role in the development, implementation, evaluation, and spread of innovative models of health care organization, delivery, and payment—not only for Medicare, but for other federal and state health insurance programs and private payers, too. The Fund and its grantees will examine how Medicare can:

  • Improve access to care needed by aged and disabled beneficiaries.
  • Restrain the growth of program costs.
  • Assess and disseminate innovations in care delivery and provider payment throughout the program and the entire health system.
  • Improve coordination between Medicare and other public programs, like Medicaid.
  • Drive improvements in other areas of the health system, such as employer-funded, private health insurance.

GENERAL SENIOR PROGRAM STAFF DUTIES

Within the Fund, the program staff originates and manages the individual projects for grants that are made by the Fund. Reporting to the Executive Vice President for Programs and working closely with the Senior Vice President for Policy and Research, the Senior Program Officer is responsible for:

  • Development/writing of program plans for Controlling Health Costs and Advancing Medicare initiatives. This responsibility includes synthesizing findings from the past year from all projects across a program area, assessing other foundation contribution to the program area and assisting in the development of strategic options for the program for the year ahead.
  • Development of new projects, including identifying prospective grantees, working with prospective grantees to improve project design, collecting background information/research and conducting literature reviews, developing knowledge on specific topics to program areas, participation in meetings regarding projects and preparation of follow-up memoranda on meetings.
  • Development of proposed Small Grants Fund projects, including identifying prospective grantees, working with prospective grantees to improve project design, and preparing description of project for review.
  • Management of grants including: drafting payment and reporting schedules and contract language, tracking the current status of projects through ongoing contact with grantee principal investigators; reviewing grantee interim and final deliverables (e.g., interview protocols, survey instruments, preliminary data analysis and papers/articles for publication); maintaining knowledge of work related to grants; and maintaining files on assigned grants; and insuring that grantees follow payment and reporting schedules.
  • Preparing Completed Grant Memoranda on all assigned completed projects, summarizing achievements, issues in implementation, and lessons learned for Fund grantmaking.
  • Development of briefing materials, policy briefs and journal articles for Fund or outside publication.
  • Development of survey instruments, analysis of survey data, and the dissemination of survey results.
  • Preparing talks and presentations to disseminate the Fund’s work in Advancing Medicare and in Controlling Health Costs.
  • Supervising program support staff in the planning of advisory committee meetings and policy roundtables.
  • Representing the Fund at meetings and conferences.
  • Working with the executive vice president for programs and other senior program staff on cross-cutting issues and other program areas as needed. This work may include participating in the internal review of reports for possible Fund publication in all Fund program areas.
  • Working with the Fund’s communications office in the presentation and dissemination of project findings to the media and other interested parties.

ADDITIONAL DUTIES

The Senior Program Officer also leads the Advancing Medicare Initiative, with additional responsibility for:

  • Coordinating all program officer activities within this program
  • Developing and maintaining the work plan for the program
  • Convening program team meetings
  • Representing the program internally to the executive management team

The Senior Program Officer is also assigned as a team member of the Fund’s other programs and initiatives. As such, the Senior Program Officer is expected to actively participate and contribute to the activities of these programs.

The Fund’s philosophy on successful performance in the job includes the willingness on the part of all senior staff members to handle any assignment necessary to further the goals of the institution. This may include taking on responsibility for other program areas or departments if the need arises.

QUALIFICATIONS

Ideal requirements include an advanced degree in economics or a related field. A doctorate level degree is preferred. Strong background in health insurance coverage and policy, health services financing and delivery and access to care issues. Minimum of eight to ten years related work experience. Health policy, economic and research analytical skills, including use of quantitative data and a grounding in qualitative research methods. Coordination and project management skills. Well organized with concern for details, accuracy and deadlines. Ability to set priorities and work with a minimum of supervision. Computer skills: facility with Internet searches, word processing, spreadsheets, and graphical presentations. Experience with statistical software analysis preferred. Excellent written and oral communication skills. Excellent interpersonal skills: capable of being a team member as well as a team leader. Willingness to participate in general workflow of office.

The Fund has a relatively small staff, and judgment, integrity, and the ability to listen with sensitivity to others are traits that are particularly important in an organization of the Fund’s size, where teamwork is essential to effectiveness. The ability to work collegially with a variety of Fund staff and interest in and strong commitment to the Fund’s mission and grants programs are key qualifications.  

LOCATION AND START DATE:

This position could be based in either the Fund’s New York City headquarters or its Washington DC Office. The job will commence July 1, 2015.

COMPENSATION

Commensurate with background and experience. The Fund offers an excellent benefits package (medical/dental insurance, life/disability insurance, pension plan, tuition reimbursement, ample vacation and lunch in staff dining room).

CONTACT

Send resume, cover letter and salary history via e-mail to: dd@cmwf.org

Diana Davenport 
Vice President, Administration 
The Commonwealth Fund 
One East 75th Street New York, NY 
10021-2692


PROGRAM ASSISTANT

WASHINGTON, D.C. OFFICE

THE COMMONWEALTH FUND

THE ORGANIZATION

The Commonwealth Fund is a private foundation that aims to promote a high performing health care system that achieves better access, improved quality, and greater efficiency, particularly for two groups of people: high-need and high-cost individuals—the sickest 5 percent of Americans who account for 50 percent of health care costs, and America’s most vulnerable, including low-income people, the uninsured, ethnic and racial minorities, and the elderly. The Fund carries out this mandate by supporting independent research on health care issues and making grants to improve health care practice and policy. In so doing, the Fund has become a national leader in investigation and policy development related to tracking the implementation of the Affordable Care Act, reforming the health care delivery system, international health policy and practice, cost control and Medicare. The Fund has an endowment of $700 million, and an annual budget of $32 million, approximately 60 percent of which is spent extramurally on grants and 40 percent intramurally on developing programs, conducting research, and communicating results to influential audiences.

SUMMARY POSITION DESCRIPTION

The Commonwealth Fund staff members located in Washington D.C., function in many respects as a team. The Program Assistant for the Washington, D.C., Office reports to the Vice President, Federal and State Health Policy and supports three key DC-based initiatives:

  • Engaging Federal and State Health Policymakers
  • Advancing Medicare
  • Controlling Health Care Costs

The Program Assistant is an important member of this four person team, working closely with the Program Associate, Federal and State Health Policy and the two Vice Presidents in the Washington DC office, providing daily administrative support for the team. Responsibilities include administrative tasks, grant support and some research and writing as needed. The Program Assistant will cross-train with the Program Associate and will provide support to the Vice President, Federal and State Health Policy (dedicating approximately 75% of time to that initiative) and to the Vice President, Medicare & Cost Control (dedicating approximately 25% of time to these two initiatives). In addition, the Program Assistant will support New York-based Fund staff and other visitors to the D.C. office.

THE INITIATIVE ON ENGAGING FEDERAL AND STATE HEALTH POLICYMAKERS

If we as a nation are to achieve fundamental improvements in our health care system, federal and state policymakers need access to objective, evidence-based, actionable information. As the nation moves forward on health system transformation, both federal and state policy makers continue to play critical roles in expanding access to affordable insurance coverage, in designing, testing, and refining new ways to deliver and pay for health care, and in ensuring that health services are delivered efficiently and equitably. Continuing budgetary pressures, moreover, have forced federal and state officials alike to prioritize the search for ways to produce better health outcomes at lower cost.

The Commonwealth Fund’s Federal and State Health Policy initiative provides independent analysis of health care issues tailored for those serving in state and federal government. The Fund’s team helps to inform and educate congressional members and staff, officials in the executive branch, state policymakers, and the broader policy community—across the political spectrum—on issues central to achieving a high-performance health system.

Through the briefings, conferences, and retreats it sponsors, the Fund’s team also serves as a neutral convener, facilitating both state-to-state learning and communications between federal and state policymakers to inform policy deliberations and generate new solutions. Finally, the team also supports The Commonwealth Fund’s programmatic efforts to provide policymakers with timely, balanced, evidenced-based policy research and analysis.

THE INITIATIVE ON ADVANCING MEDICARE

For nearly five decades, Medicare has helped older adults and disabled people of all ages obtain the health care they need while protecting them from severe financial hardship. The Commonwealth Fund’s Advancing Medicare initiative identifies ways in which this crucial program―the largest single payer of health care services in the United States―can serve its beneficiaries more effectively and efficiently while helping to foster health system improvements nationwide. Medicare has enormous capacity to leverage broader change in U.S. health care. More than 50 million aged and disabled Americans access care through the program, which accounts for a large and growing share of the federal budget (the government spends nearly $600 billion on Medicare benefits annually, accounting for 18 percent of total federal non-interest spending). And with the creation of the Center for Medicare and Medicaid Innovation, Medicare has a key role in the development, implementation, evaluation, and spread of innovative models of health care organization, delivery, and payment—not only for Medicare, but for other federal and state health insurance programs and private payers, too. As Medicare approaches its 50th anniversary in 2015, The Commonwealth Fund will be studying potential solutions to the issues facing the program. The Fund and its grantees will examine how Medicare can:

  • Improve access to care needed by aged and disabled beneficiaries.
  • Lower program costs.
  • Assess and disseminate innovations in care delivery and provider payment throughout the program and the entire health system.
  • Improve coordination between Medicare and other public programs, like Medicaid.
  • Work together with private insurers, particularly as the new state insurance marketplaces open for business.

Success in each of these areas will help ensure that Medicare remains a vital force in our nation’s health care.

CONTROLLING HEALTH CARE COSTS INITIATIVE

The U.S. health care system is by far the most expensive in the world, consuming 18 percent of the nation’s gross domestic product. That is 50% higher than the share of GDP that is devoted to health care in the second-most-expensive country (the Netherlands) and double that in many other high-income countries. Despite all of that spending, health outcomes for Americans are often worse, while evidence of waste and inefficiency throughout the U.S. health system abounds. Evidence also shows that U.S. prices are out of line with what other developed nations pay for the same medical services, devices, and pharmaceuticals―even those produced in the United States sold on global markets. All this excess spending is putting a strain on businesses, governments, and household budgets―diverting resources away from investments in jobs, education, and other social and economic needs. The Commonwealth Fund’s Controlling Health Costs initiative monitors and analyzes spending in both the public and private health care sectors. It seeks answers to two central questions:

  • What is driving higher or lower costs and spending in health care markets across the country?
  • What policy reforms, innovations in care delivery, or changes in provider payment have the potential to reduce costs while improving outcomes in all regions?

Patients with the highest and costliest health care needs, such as people with multiple chronic conditions, are a particular emphasis of the initiative. Research efforts also focus on the cost impact of new medical technologies and changing demographics, as well as the role of prices, treatment patterns, and resource use. It is hoped that findings from these and other analyses will inform new approaches to controlling costs that yield far better value for our health care dollars.

SPECIFIC RESPONSIBILITIES

General Administrative Support (30%)

  • Provides administrative support for the Vice Presidents and all three Fund initiatives including managing: calendar, telephone, travel arrangements, meetings, expense reports, correspondence, and distribution of program work.
  • Arranges appointments and scheduling of in-house meetings, which includes reserving meeting rooms and arranging for food, beverage, and audiovisual needs.
  • Prepares materials, slides, and charts for internal meetings, including the annual program plan meetings, communication updates to the board, project briefing meetings, and proposal review meetings.
  • Prepares materials, slides, and charts for external meetings and presentations. This involves Internet and library research and assembling materials and detailed information about projects in the program areas.

Grants Management (35%)

  • Manages all aspects of the grant process: preparation of proposed Board-level Grants, proposed Small Grants, payment and review schedules, and letters of agreement; tracking of program and grantee products, including papers and conferences, and scheduling grant payments accordingly; helps plan meetings, forums or conferences related to grantee work, and helps to maintain overall fund-grantee relationships. Responsible for streamlining grant tracking methods and communication between the program and grantees to ensure timeliness of reports and products.
  • Assists in the development of grant proposals and budgets and in the preparation of project write-ups for board meetings three times a year. This involves communicating with potential grantees, conducting background research on the proposal topics, assisting in internal reviews of proposals, and preparing summaries of grant proposals for the Board. This position works closely with staff in the grants management office in New York. It also liaises with the program support staff in New York on work that the Vice President, Medicare and Cost Control shares with the Assistant Vice President, Cost Control.
  • Acts as a liaison with Communications to ensure the dissemination of all grant products, including: coordinating the review of draft grantee publications by Fund staff and the promotion of grantee-published articles; drafting language for the Fund website that publicizes grantee work; developing web-based grant products for placement or promotion on the Fund website; reviewing and providing program updates to the Fund website as needed; coordinating with grantees and Communications staff to produce webinars, podcasts, and other multimedia to promote grantee work.

Research and Analysis (20%)

  • Conducts background research in this Fund program area, including literature reviews, Internet searches and tracking journals, working papers, legislative developments and public coverage of health policy issues. In addition, secures reports from Federal and private.
  • Corresponds with current and prospective grantees, consultants, and experts reviewing proposed projects; assembles and provides materials on Fund programs, projects, and other activities as requested by grantees and other individuals.
  • Provides research and writing support for Fund publications. This work includes: preparing tables and charts as well as drafting summaries of grantee or Fund reports.
  • Conducts data analysis and compiles information from the peer-reviewed literature, grantee reports, and other studies, in support of writing and speaking commitments by the Vice President. May be called upon to attend meetings and manage the presentation process.

Additional Duties (15%)

  • This position also supports the Vice Presidents in their roles as Team Coordinators for the initiatives, with additional responsibility for:
    • Coordinating all program officer activities within this program and across teams
    • Developing and maintaining the work plan for the program
    • Convening program team meetings
    • Representing the program internally to the executive management team

The Fund’s philosophy on successful performance in the job includes the willingness on the part of all staff members to handle any assignment necessary to further the goals of the institution. This may include taking on responsibility for other program areas or departments if the need arises.

QUALIFICATIONS

College degree and one or more years related work experience. Interest in health policy is essential. Preference will be given to applicants with prior administrative and research experience. Preference also will be given to those with undergraduate course work or major in a social science or public policy, and experience writing for public audiences.

Candidates must have strong organizational and administrative skills as well as excellent writing and analytic skills. The ability to manage and work on multiple tasks, work with budgets, and prepare graphics and tabular data presentations is expected. Flexibility and skill in working as a team member are a must as the position requires working in a high demand, multiple task environment with changing priorities. Being able to prioritize work assignments coming in from two Vice Presidents with changing timelines and expectations will be a large part of the position’s challenge. While the program associate will be available to raise issues when conflicts arise, the successful program assistant will have the ability to work well in this type of environment. The successful candidate will be intellectually curious and able to gather, assess and synthesize information from various sources.

Requirements include: excellent written communication skills, strong computer skills, including knowledge of the Windows Office Suite of products and a Salesforce database system, Outlook Exchange, and the Internet. Familiarity with SAS or similar statistical software is a plus. Candidates must be willing to learn new computer skills as necessary to work with the Fund’s web site and surveys and the candidate must have an interest in and strong commitment to the Fund's mission and current grants programs.

The Fund has a relatively small staff, and judgment, integrity, and the ability to listen with sensitivity to others are traits that are particularly important in an organization of the Fund’s size, where teamwork is essential to effectiveness. The ability to work collegially with a variety of Fund staff and interest in and strong commitment to the Fund’s mission and grants programs are key qualifications.  

COMPENSATION

Commensurate with background and experience. The Fund offers an excellent benefits package (medical/dental insurance, life/disability insurance, a defined contribution retirement plan, tuition reimbursement and ample paid time off).

CONTACT

Send resume and cover letter via e-mail to:  dd@cmwf.org

Diana Davenport
Vice President, Administration
The Commonwealth Fund
One East 75th Street
New York, NY 10021-2692

The Commonwealth Fund values diversity and is committed to the recruitment and retention of individuals of diverse backgrounds, sex, race, religion, and sexual orientation.

EXECUTIVE ASSISTANT TO THE

EXECUTIVE VICE PRESIDENT FOR PROGRAMS

THE COMMONWEALTH FUND

 

THE ORGANIZATION

The Commonwealth Fund is a private foundation that aims to promote a high performing health care system that achieves better access, improved quality, and greater efficiency, particularly for two groups of people: High-need and high-cost individuals—the sickest 5 percent of Americans who account for 50 percent of health care costs, and America’s most vulnerable, including low-income people, the uninsured, ethnic and racial minorities, and the elderly. The Fund carries out this mandate by supporting independent research on health care issues and making grants to improve health care practice and policy. In so doing, the Fund has become a national leader in investigation and policy development related to tracking the implementation of the Affordable Care Act, reforming the health care delivery system, international health policy and practice, cost control and Medicare. The Fund has an endowment of $700 million, and an annual budget of $32 million, approximately 60 percent of which is spent extramurally on grants and 40 percent intramurally on developing programs, conducting research, and communicating results to influential audiences.

SUMMARY DESCRIPTION

The Executive Assistant supports the Executive Vice President for Programs (EVP-Programs). The EVP-Programs reports to the President, is a member of the Fund’s five person Executive Management Team (EMT) and manages all of the Fund’s grant-making activities. The EVP-Programs assists in setting strategic directions for the Fund, participates in all policy decisions, manages all grants programs and program staff, oversees the Fund’s research agenda, develops and reviews projects for Board consideration and reports for Fund publication, contributes to continuous quality improvement of Fund programs and operations, and serves as a spokesperson for the Fund. The EVP-Programs plays a central leadership role in determining and executing the Fund’s agenda.

The Executive Assistant is responsible for supporting the EVP-Programs and his office and as s/he becomes more proficient in those responsibilities may begin to support the EVP-Programs’ research projects, some of which may be in conjunction with other members of the program staff. The administrative support responsibilities will be shared with a program support staff position located in the same office. Both positions will be cross-trained and coordinate their support so that the EVP-Programs’ office is covered at all times.

SUPPORT OF THE EXECUTIVE VICE PRESIDENT FOR PROGRAMS

The Executive Assistant carries out and coordinates all activities necessary for efficient office operations. The Executive Assistant functions as the lead support person for the Fund’s program area and as such, provides training, cross-training and support to all other program support staff as necessary. This position functions in a liaison role ensuring that meetings with all members of the EVP-Programs’ staff take place on a regular basis. Scheduling also includes the EVP-Programs’ external commitments on outside Boards, advisory committees, conferences, and speaking engagements.

  • Scheduling and Managing Meetings: Schedule regular (biweekly) individual meetings with staff who report to the EVP-Programs and biweekly or weekly group program staff meetings. Arrange internal (and occasionally external) meeting logistics, such as rooms, seating, equipment, meals, and refreshments. Coordinate senior staff schedules with other schedules, rescheduling activities when necessary. Be aware of the EVP-Programs schedule at all times and ensure that the EVP-Programs is on time to meetings or is available for meetings according to the schedule. Keep staff and others informed of meeting time changes and confirm meetings beforehand. Ensure that appropriate material is distributed to all meeting attendees. Help set up meeting rooms in advance including coordinating any food or beverage needs. Perform final check on room, materials, equipment connections via phone or videoconference and refreshments before meeting commences.
  • Board Meetings: Work closely with other EMT Executive Assistants to coordinate the production and appropriate review of various Board meeting-related documents and reports, including the Docket, Program Staff presentations to the Board, the completed grants report, and Program Update. Manage and monitor program officer contributions and deadlines.
  • Correspondence Management: Draft and otherwise support the preparation of documents for internal meetings and external presentations. This involves coordinating material from all of the program officers and directors and preparing final PowerPoint presentations. This may involve locating appropriate articles or illustrations from various internal and external sources. Prepare correspondence, including letters to various external contacts; assemble and provide materials on Fund programs, projects, and other activities as requested by grantees, consultants, experts and other individuals. Review and prioritize all incoming mail.
  • Grants Management: Provide support for any EVP grants, including: drafting payment and review schedules and letters of agreement; monitoring timelines and tracking grantee products, including papers and conferences; scheduling grant payments accordingly; assisting in the review of grantee products, including papers and reports; planning meetings, forums or conferences related to grantee work; and preparing memos analyzing completed projects.
  • Travel Arrangements: Ensure that the EVP-Programs’ travel plans are properly scheduled. Rearrange travel when necessary. Monitor travel during the actual trip. Process travel receipts of EVP-Programs in accordance with the requirements of the Treasurer’s Office.
  • Budget and Expense Management: Prepare the EVP-Programs’ American Express card expense forms with proper backup materials for Treasurer’s Office. Coordinate the annual budget process for the EVP-Programs and program staff. Ensure that all information is submitted to the Treasurer’s Office as requested. Monitor expenses to budget throughout the fiscal year, including review and approval of all Program Officer expenses. Prepare detailed local travel statements for Treasurer’s Office.
  • General Office Management: Answer the telephone, redirect or take messages providing complete information. Ensure that professional memberships and subscriptions to relevant newsletters and journals are kept current.

EVP-Programs’ Research, Writing, Speaking Engagements

As the Executive Assistant becomes more familiar with the administrative role, more research based responsibilities in support of the EVP-Programs will be added. These responsibilities may also include serving as the coordinator for projects assigned out to other staff researching literature and analyzing data to provide material for presentations and publications. This could range from simply coordinating work between staff members and checking in as deadlines approach to reviewing slides, spreadsheets, charts, graphs, tables, other visual aids; as well as written materials for presentations, Fund publications, and journal articles; and analysis of Fund supported surveys.  This position also handles special projects on an as needed basis. 

  • Reviews, screens and recommends responses to all speaking invitations extended.
  • Maintains work action list; assists in setting priorities.
  • Schedules writing and desk time on calendar, arranges substantive staff support.
  • Collects required materials and assists in completing work action items in a timely fashion.
  • Provides biographical and other information as needed to host organizations.
  • Coordinates with Fund communications office and research staff to schedule events requiring EVP-Programs’ participation and to assure adequate preparation for meetings, compilation of relevant materials, and timely delivery of remarks or talking points.

The Executive Assistant will prepare charts and slides for EVP-Programs’ presentations. S/he may be asked to draft or assist with revisions to the EVP-Programs’ publications, professional journal articles and book chapters; provide information requested by editors including references and clarifying information; proof reads galleys of manuscripts and Congressional testimony and hearing transcripts.

Other Responsibilities:

The Executive Assistant is a resource to all of the other program and research support staff. In this role, s/he may be asked to provide orientation to a new staff member, coaching to other support staff and to schedule and run research or program assistant meetings. The Executive Assistant may also be asked to assist in other departments or to work with a particular program on an as-needed basis.

The Fund’s philosophy on successful performance in the job includes the willingness on the part of all staff members to handle any assignment necessary to further the goals of the institution. This may include taking on responsibility in other program areas or departments if the need arises.

QUALIFICATIONS

Bachelor’s degree and several years of high-level executive assistant experience required. A related Masters level education is preferred. Demonstrated interest in health policy is essential. Preference will be given to applicants with some research experience and some experience writing for public audiences. Excellent interpersonal skills and good judgment are needed to work effectively with all levels of management within the Fund, as well as with external contacts and visitors.  The successful candidate will understand the importance of the office and use discretion in dealing with both internal and external contacts, and will have diplomatic skills to manage phone calls and appointment requests. Candidates must have strong writing and analytic skills as well as strong organizational and administrative skills. Flexibility and skill in working as a team member as well as independently are a must as the position requires working in a high demand, multi-task environment with changing priorities. The successful candidate will be intellectually curious and able to gather, assess and synthesize information from various sources. The successful candidate must have computer software and database system skills including Microsoft Office and preferably some statistical software (SAS and STATA) experience. A high level of competence with PowerPoint is essential.

The Fund has a relatively small staff, and judgment, integrity, and the ability to listen with sensitivity to others are traits that are particularly important in an organization of the Fund’s size, where teamwork is essential to effectiveness. The ability to work collegially with a variety of Fund staff and interest in and strong commitment to the Fund’s mission and grants programs are key qualifications.  

COMPENSATION

Commensurate with background and experience. The Fund offers an excellent benefits package (medical/dental insurance, life/disability insurance, pension plan, tuition reimbursement, ample vacation and lunch in staff dining room).

CONTACT

Send resume and cover letter via e-mail to:  dd@cmwf.org

Diana Davenport

Vice President, Administration

The Commonwealth Fund

One East 75th Street

New York, NY 10021-2692

 

The Commonwealth Fund values diversity and is committed to the recruitment and retention of individuals of diverse backgrounds, sex, race, religion, and sexual orientation.